Inspections & QR Codes

Replace the clipboard. Prove the inspection happened.

Scan a QR code. Complete a digital inspection. Timestamped, geotagged, and stored permanently.

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What ReSpark changes about inspections & QR codes

The old way creates work. ReSpark replaces it.

Without ReSpark

Inspections are done on paper or skipped entirely.

Operators cannot quickly identify equipment or pull up service history in the field.

Failed inspections do not automatically trigger maintenance actions.

With ReSpark

Standardized inspections with configurable checklists on mobile devices.

QR scanning links operators to equipment records and service history instantly.

Failed inspection items auto-trigger work orders for maintenance follow-up.

Key Capabilities

Digital inspections that prove compliance.

Configurable checklists by equipment type, completed on phone or tablet with offline mode for remote yards.
- Configurable templates by equipment type.
- Complete on phone or tablet with pass, fail, and flag options.
- Offline mode for areas without connectivity.
Photos attached to equipment records, with live-photo requirements configurable per inspection type.
- Capture inspection photos attached to equipment records.
- Live photo requirements configurable by inspection type.
Scan a QR tag on any asset and pull up details, service history, and open work orders in the field.
- Scan QR codes on equipment to pull up asset details instantly.
- Service history and open work orders accessible in the field.
Failed inspection items auto-create work orders, assigned to the right technicians with pre-filled details.
- Failed inspection items automatically create work orders.
- Assigned to appropriate technicians with pre-populated details.
Complete audit trail per asset, with trend analysis across inspection results over time.
- Complete audit trail per asset.
- Trend analysis across inspection results over time.
Keep recurring inspections on schedule across every user, site, and asset — and prove they got done.
- Recurring daily, weekly, monthly, or custom inspection schedules
- Assignment by user, role, facility, or asset
- Inspection calendar
- Overdue and missed inspection alerts
- Completion-rate reporting

FAQ

Frequently asked questions.

How does an operator start an inspection?

Scan the QR code on the asset with any phone. The right inspection template loads for that asset — no hunting for a form, no paper.

How do we know an inspection actually happened?

Inspections are timestamped and geotagged, with live photo requirements so images must be captured in the moment rather than uploaded from a gallery. Meter readings are validated against the asset's history.

What happens when something fails?

A failed item automatically creates a work order in the central queue, linked to the asset and the failed inspection item. Nothing depends on someone remembering to report it.

Does it work where there's no signal?

Yes. Inspections complete in offline mode and sync when the device reconnects, which matters in the parts of a yard where coverage drops.

Can we build our own inspection forms?

Yes. Custom templates are configured per asset type, so a daily walk-around on a loader and a full inspection on a shredder ask different questions.

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